Kinium Privacy Policy

The short version

Kinium works from your calls, email and calendar so it can keep your pages and tasks current. That only works if you can trust us with what it hears. So: raw audio is deleted right after processing, everything we keep is yours to read and delete, we never sell your data or use it for advertising, and nothing you give us is ever used to train an AI model.

Who we are

IntelliKin Corp. (“we”, “us”) makes Kinium, an app for event planners and the companies they work with. This policy covers our website and the beta app. Questions or requests: contact@intellikin.com.

The beta application

When you apply for the beta we collect the answers you submit: your email address and anything else the form asks. We use them for one thing: contacting you about access to Kinium. The form is hosted by Google Forms, so Google’s own privacy policy applies to the submission itself.

This website

The site may use privacy-respecting analytics to count visits and see which pages work. Until you answer the cookie banner, and if you decline, visits are counted without cookies, with no identifier stored on your device. If you accept, we use analytics cookies to recognise a returning browser. Without cookies, we record the country a visit comes from but not your IP address. Either way there is no cross-site tracking, no advertising identifiers, and no selling of data.

The app: what we collect and why

• Audio. Your Apple Watch captures audio when you let it. Recordings are uploaded to our servers, held only for as long as it takes to turn them into text, then deleted, usually within minutes of capture. Nothing we keep after that is audio: only the text and the structure we derived from it. Your watch deletes its own copy as soon as the upload is confirmed.
• Transcripts, summaries, and tasks. The structured results of processing (what was said, and what it means for your day) are stored so the app can work. You can read, edit, and delete them in the app.
• Your weekly video. If weekly videos are on for your account, every Sunday Kinium AI makes a short video of your week: your weekly numbers, a few illustrated moments with captions Kinium AI writes, and a closing line. It contains no names and nothing said in a conversation. The video, its illustrations and captions are stored until you delete your account. It is only shared if you share it.
• Your voiceprint. A biometric identifier: a mathematical signature of your voice, used solely to tell what you said apart from what you heard. We create one only for you, never for the people around you, store it securely, and delete it when you delete your account.
• Notifications we send you. We keep the text of each notification sent to your phone for 30 days, then delete it. It is included when you ask for a copy of your data and deleted with your account.
• Location. Used to tag where a conversation happened (home, office, in transit) so you can find it later.
• Calendar. If you connect Google Calendar or Outlook, we read it to plan your tasks around your real schedule and to know which meetings are about which event. If you also allow Kinium to add meetings to your Google Calendar, we create an event only when you, or someone booking through your Kinium link or a page you shared, schedule a meeting through Kinium, and we invite its guests. We never edit or delete events on your calendar. People you share a page with can see when you are free, if you leave that on, and never what is on your calendar.
• Mail. If you connect Gmail or Outlook, we read only the threads you mark for Kinium AI: the Kinium label in Gmail, the Kinium category in Outlook. From those threads we keep the subject, each message’s sender, time and text, and the names of its attachments, not the attachments themselves. Nothing else in your mailbox is read, and we never send, change, or delete anything in it.
• Mail you forward. You can have Gmail forward mail to your Kinium address, or BCC that address on what you send. We keep the same parts of those messages as above, and only from the addresses you list there; mail from anyone else is dropped unread. We treat them like your other conversations. Remove the filter in Gmail, or remove an address from your list, to stop at any time.
• Text reminders. If a planner shares a Kinium page with you, we keep the mobile number the planner has for you, or the one you enter on the page, and whether you agreed to reminder texts: when, how (the box on the page, or replying YES), and when you stopped them. We keep the reminder texts we send you and the replies you send back; a reply appears in that page’s chat. See Text messages below.
• Account details. Your name, email, and sign-in credentials, used to operate your account.
• Survey answers. We sometimes show a short survey in the app. Answering is optional. If you answer, your responses, including anything you type, are stored by PostHog.

Who we share your data with

We do not sell your data, we do not show ads, and we do not share your data with anyone for their own purposes. We use the service providers below to operate Kinium. Each one is bound by contract to process your data only to deliver the service to you, and none of them may use it to train their own models.

• Anthropic (Claude). Receives transcript text, the text of the mail threads you marked, your tasks and notes, and, when you ask Kinium AI about your schedule, the Google Calendar events for the days you asked about, so it can understand what was said and answer your questions.
• Fireworks AI. Runs an open model on the same transcript and mail text, and on your notes, to pull out tasks and keep your notes up to date.
• Recall.ai. Runs the bot that joins online meetings. It receives the meeting link and the name the bot shows, and it records the audio, a live transcript, the chat, and the participant names of the meetings the bot joins. We delete the recording from Recall.ai as soon as we have downloaded it, or at once if someone opts out. A bot sent automatically records only once you are in the meeting, and leaves when you do. If other people in the meeting also use Kinium and are on the invite, one bot serves all of you, and each person it sees in the call gets the whole recording, including anything said before they joined.
• Soniox. Receives your audio recordings to turn speech into text.
• OpenAI. Receives short text snippets (summaries, task titles, remembered facts) to produce the numeric embeddings that make search work, and, for weekly videos, short scene descriptions written by Kinium AI, with no names and nothing said in a conversation, to draw the illustrations. It never receives your calendar or your audio.
• Amazon Web Services. Hosts our servers and database in the US East (Ohio) region, briefly holds audio there while it is being processed, and renders your weekly video there.
• Resend. Sends our emails, and receives mail sent to a Kinium address, such as your own Kinium address, and passes it to us.
• Telnyx. Sends Kinium’s reminder texts and receives replies to them. It receives your mobile number and the text of each message.
• Expo. Delivers push notifications to your device.
• PostHog and Sentry. Receive product analytics and crash reports so we can see what breaks. PostHog also runs our occasional in-app surveys and receives any answers you give. Neither receives your transcripts, your mail, your calendar, or your audio.

Two parts of the pipeline run entirely on our servers and are never sent to anyone: speech detection, and the voiceprint matching that tells your voice from other voices.

We may also disclose data if the law requires it, or to a successor if IntelliKin is acquired, in which case this policy travels with it.

Text messages

Kinium, IntelliKin’s app for event planners and the companies they work with, sends text reminders about items that are late on a page a planner shared with you. Texts come from one Kinium number, at most one a day, between 8am and 8pm.

• Only if you agree. You get reminder texts only after you tick “Text me reminders” on the page, or reply YES to the one message that asks. Without that, reminders come by email only.
• Stopping. Reply STOP at any time, or turn texts off on the page. Reply HELP for help. Message and data rates may apply.
• Your number. We use your mobile number only to send these reminders. We do not sell it, and we do not share it, or your agreement to receive texts, with anyone for marketing. Mobile numbers and text consent are never shared with third parties or affiliates for their marketing or promotional purposes.
• How long we keep it. Your number and your choice are kept while you are on a shared page. Ask us at contact@intellikin.com to delete them.

Where your data is stored

Your data is stored in the United States, in Amazon Web Services’ US East (Ohio) region, encrypted in transit and at rest. Our infrastructure is restricted to that single region, so it cannot be provisioned elsewhere without a deliberate change on our side.

The service providers listed above may process your data in other countries. If you use Kinium from outside the United States, your data is transferred to the United States and handled under this policy wherever it is processed. We rely on standard contractual clauses, or an equivalent safeguard, for transfers out of the UK and the European Economic Area.

AI, machine learning, and your Google data

Kinium is built on AI models, so we want to be precise about what they do and do not do with what you give us.

• Nothing you give us trains a model. Not ours, not anyone else’s. We do not build, train, fine-tune, or improve any foundational or general purpose AI model using your data, whether raw, aggregated, anonymised, or otherwise derived from it. Our providers are contractually barred from doing so with the data we send them.
• Your calendar is read, not learned from. If you connect Google Calendar, we request read access, and access to add events only if you allow Kinium to add the meetings you schedule through it. When you ask Kinium AI a question about your schedule, the relevant events are sent to Anthropic’s Claude API to compose the answer, and are discarded once the answer is delivered. Anthropic does not train its models on data submitted through its API. We never edit or delete events on your calendar.
• Your Gmail is read, not learned from. If you connect Gmail, we request read-only access and read only the threads you put the Kinium label on. New messages in those threads go to the AI providers named above to find what matters to you, and what comes back is stored as a conversation you can delete. Gmail data is used only to give you these features. It is left out of the examples we test models on and out of our internal usage reports, and it is never used for advertising.
• Nobody reads it for research. We do not review your content by hand except in the narrow case where you ask us for support and we need to look, or where the law compels us.

IntelliKin’s use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements. The use of raw or derived user data received from Workspace APIs will adhere to the Google User Data Policy, including the Limited Use requirements.

Your controls

• Pause capture at any time from your Watch.
• Read everything Kinium has learned about you, and correct what it got wrong.
• Delete anything in the app: a task, a conversation, a fact Kinium AI remembered. It goes immediately.
• Stop Kinium AI reading a thread by removing its Kinium label or category, or disconnect a mailbox from Settings. Disconnecting Gmail withdraws the access you gave us on that Google account, your Google Calendar included. Conversations already made stay until you delete them.

Delete your account from Settings in the app, whenever you like. It erases everything at once: your conversations and transcripts, your tasks and plans, your weekly videos, your voiceprint, and everything Kinium AI has learned. There is no waiting period and no way to undo it.

You can also ask us for a copy of everything we hold about you: your conversations and transcripts, tasks, plans, wraps, weekly video details, and every fact Kinium AI has recorded, as a single file. It does not include the voiceprint itself, only when it was made.

Email contact@intellikin.com and we’ll handle it within 30 days, usually much sooner.

Changes

As the beta evolves, this policy will too. We’ll post updates here and, for anything material, tell beta users directly before it takes effect.